KRA Drops Mandatory Supplier PIN Requirement in 2025 Tax Filing Relief

The Kenya Revenue Authority (KRA) has introduced a major relief for taxpayers this filing season by dropping the mandatory requirement for supplier PINs in Non-eTIMS expense declarations.

The change is expected to ease compliance pressure, especially for businesses dealing with informal suppliers who do not issue electronic tax invoices.

The update builds on the existing iTax system. It already allows taxpayers to submit expenses through a structured CSV format when eTIMS invoices are unavailable. As a result, the feature helps bridge the gap between formal tax rules and everyday transactions in the informal sector.

“No waiting period. Once you upload your CSV listing, your expenses are available for claiming immediately,” KRA stated.

Faster Filing Process

As a result, taxpayers can move forward with filing without delays. They no longer need to wait for approvals, which makes the process faster and more efficient.

“Smart error detection. The system automatically flags invalid PINs captured on your Manual Non-eTIMS CSV and guides you through the necessary corrections,” it added.

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In addition, the latest change removes a major hurdle. Previously, every expense entry required a supplier PIN. However, this proved difficult when dealing with informal traders, matatu operators, farmers and Jua Kali artisans.

“Previously, taxpayers were required to include the supplier’s PIN for every expense line on the Manual Non-eTIMS CSV,” KRA further stated.

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Removal of Supplier PIN Barrier

Because of this requirement, many taxpayers left out legitimate expenses. They could not access or confirm supplier PINs, which led to incomplete filings.

Now, taxpayers can still include PINs where available. However, missing PINs will no longer block submissions. This allows businesses to declare and claim valid expenses without unnecessary barriers.

Overall, the change shows a practical shift by the Kenya Revenue Authority. It recognizes the role of the informal sector and adjusts compliance rules to match real business conditions.

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